Stop reformatting resumes one by one
Recruiters spend 15 to 45 minutes reformatting each resume before presenting candidates to clients. Upload an entire batch, and we'll parse every resume, and rebuild it using your custom template, branding, and formatting standards.
- Your custom template
- Bulk upload and export
- Save countless hours for your team
Batch upload
Mixed formats, one drop
+ 44 more
Your house template
Formatting is the tax on every placement you make
It never appears on an invoice, so it never gets measured. A UK survey of more than 50 recruitment agencies put a number to it.
15–45 min
to format a single resume
Reported consistently across 50+ agencies, with no meaningful variation between small companies and enterprise firms.
17.7 hrs
hours spent per vacancy
UK recruiters lose the equivalent of two working days per role to administrative work before a placement is made.
2,400 hrs
a year, per 10-recruiter desk
Unbilled formatting time at 40 resumes per recruiter per month, 30 minutes each — which the survey costed at ~£72,000 a year on UK salaries.
“Most weeks, making a CV client-ready takes me longer than the interview itself.”
What those minutes actually go towards:
- Retyping dates and job titles into your custom template
- Rebuilding sections that collapse the moment you paste them
- Branding and formatting which includes fonts, logo placement and footer disclaimer
- Stripping personal details by hand for blind submissions
- Doing it all again when the candidate sends an updated resume
Source: We asked 50 recruitment agencies how long it really takes to format a CV, Onrec
What is your desk spending on formatting?
Move the sliders to match your team. The defaults are for a mid-size US recruitment agency.
Your team
Everyone who touches a resume before it goes to a client.
Submissions, not applications received.
The survey range was 15 to 45 minutes.
Salary plus employment costs — not their billing rate.
Annual cost of manual formatting
$93,600
$7,800 every month, unbilled.
That is the budget currently sitting inside document formatting, before a single candidate has been interviewed.
Working days assume an 8-hour day. Figures are indicative.
Candidates send their resume. Client receives your template.
We extract the content: roles, dates, achievements, skills, education, and render it into the document your client expects.
What the candidate sends
James Okafor
j.okafor@email.com · (512) 555-0142 · Austin, TX
Profile
Backend engineer with six years' experience delivering payment-critical services, most recently leading a team of four across platform migration work.
Employment
Senior Backend Developer
Jan 2022 – Present
- - Led a team of four engineers across the payments platform
- - Migrated core services to AWS, reducing deployment time
- - Stack: Java, Spring Boot, PostgreSQL, AWS
Software Engineer
Mar 2019 – Dec 2021
- - Built internal tooling used across three business units
- - Introduced CI/CD pipelines for the core product
What your client receives
Candidate: J.O.
Senior Backend Developer · Austin, TX · Available in 2 weeks
Professional Summary
Backend engineer with six years' experience delivering payment-critical services, most recently leading a team of four across platform migration work.
Professional Experience
Senior Backend Developer
Jan 2022 – Present
Agency, Inc.
- Led a team of four engineers across the payments platform
- Migrated core services to AWS, reducing deployment time
- Stack: Java, Spring Boot, PostgreSQL, AWS
Software Engineer
Mar 2019 – Dec 2021
Agency, Inc.
- Built internal tooling used across three business units
- Introduced CI/CD pipelines for the core product
This resume is supplied in confidence by Your Agency, Inc. and may not be forwarded to third parties.
Applied automatically, every time:
- House font, colors and logo applied
- Dates normalized to one convention
- Sections reordered to your standard
- Personal details stripped for blind submission
- Footer disclaimer and candidate reference added
Four steps, to make it easy
No new system for your recruiters to learn and no change to how candidates send you their resume.
Send us your template
One Word or PDF example of a client-ready resume. We perform a one time mapping of its branding, section order, date conventions and footer — reuse for every batch.
Setup step, done once per template
Upload the batch
Bulk upload all the resumes your candidates sent you. PDF or Word documents are all accepted.
No file preparation required
We parse and rebuild
Each resume is read into structured fields. Contact details, roles, dates, achievements, skills, education are rendered into your template rather than copy-pasted into it.
Runs across the whole batch at once
Review, then send
Your recruiter bulk export the formatted resumes. They verify them before it leaves.
Nothing reaches a client unchecked
Twenty minutes on your desk, not our product
No slide deck and no pressure to buy anything. We ask how formatting works at your agency today, and you leave with an estimate.
We start with how your process actually works
Where resumes come from, who reformats them, how many client templates you juggle and what breaks most often.
You leave with a number you can defend
Your volumes and your operational costs, worked through properly, the figure you would take to a partner meeting, not a range off a website.
Before you bring it to your team
PDF and Word (.doc and .docx) documents are accepted. We plan to expand to RTF and scanned images in the future, but we do not accept them today.
We build it from your actual document rather than a preset that looks similar. Fonts, colors, logo placement, section order and naming, bullet style, date format, and the footer disclaimer are all mapped during setup.
No, that is the normal case. Hold as many templates as you need and select one when you submit a batch.
Resumes are processed for the purpose of formatting them into your template and nothing else. We do not store candidate data.
Minutes rather than the hours/days a recruiter would spend on formatting the resumes, and the whole batch is processed in parallel rather than one resume at a time.
Pricing is based on the volume you format each month, so a small company and a enterprise firm are not on the same plan.
Something not covered here? Ask us on the call.